Charter of Expectations of Directors
Baffinland Iron Mines Corporation (the “Company”
or “Baffinland”) Charter of Expectations of Directors (the “Board
Charter”) sets out the roles and responsibilities to be discharged
by directors. The Board Charter specifies how the board of directors
of the Company (the “Board”) delegates authority to manage the
business of the Company to management.
1.0 OVERALL RESPONSIBILITIES
The Board’s mandate is to formulate the policies
and procedures under which the Company operates, to oversee the
conduct of the business and to monitor management of the Company In
discharging its duty of stewardship of the Company, the Board shall
expressly assume responsibility for the following issues:
1.1 Culture of Integrity
To the extent feasible, satisfying itself as to
the integrity of the Chief Executive Officer and other executive
officers and that the Chief Executive Officer and other executive
officers create a culture of integrity throughout the Company.
1.2 Strategy
Developing, reviewing and, where prudent,
modifying the corporate strategy of the Company. Through the
Company’s Chief Executive Officer, establishing the business plan
for the Company. Providing input to management on emerging trends
and issues. Reviewing and approving the Company’s financial
objectives, plans and actions, including significant capital
allocations and expenditures. Monitoring the progress against
strategic and business goals, including assessing operating results
to evaluate whether the Company is being properly managed.
1.3 Risks
Identifying, and developing a strategy to manage,
the principal risks facing the Company. Monitoring emerging trends
and issues which impact the risks of the Company.
1.4 Succession Planning
Recruiting, training, monitoring, and succession
planning specifically for the Chief Executive Officer and board
members as well as, with the Chief Executive Officer’s
recommendations, for other members of senior management.
1.5 Communications
Ensuring timely and effective communication
between the Company and its shareholders and other stakeholders and
adopting a communication policy.
1.6 Internal Control Systems
Ensuring the integrity of the internal control
systems and assessment processes for the Company, its directors,
management and employees. Ensuring ethical behaviour and compliance
with laws and regulations, audit and generally accepted accounting
principles, and the Company’s own governing documents.
1.7 Corporate Governance
Developing the Company’s approach to corporate
governance issues and establishing and implementing the Company’s
governance system.
1.8 Material Transactions
Reviewing and approving material transactions not
in the ordinary course of business. Setting a grant of authority for
the Chief Executive Officer for matters outside of the approved
annual budget.
1.9 Share Capital
Issuing the Company’s equity.
1.10 Board Effectiveness
Assessing its own effectiveness in fulfilling the
above and other Board responsibilities, including monitoring the
effectiveness of its committees and individual directors.
1.11 Other
Performing such other functions as prescribed by
law or assigned to the Board in the Company’s governing documents.
2.0 DIRECTORS ATTRIBUTES
To execute the Board’s responsibilities,
directors must possess the following characteristics and traits.
2.1 Integrity and Accountability
Directors must demonstrate high ethical standards
and integrity in their personal and professional dealings, and be
willing to act on, and remain accountable for, their boardroom
decisions.
2.2 Informed Judgement
Directors must be able to provide wise,
thoughtful counsel on a broad range of issues. They must develop a
depth of knowledge of the mining industry, in order to understand
and question the assumptions upon which the strategic and business
plans are based, and to form an independent judgement as to the
probability that such plans can be achieved.
2.3 Financial Literacy
Directors must have a high level of financial
literacy. They should know how to read financial statements, and
they should understand the use of the financial ratios and other
indices for evaluating the Company’s performance.
2.4 Mature Confidence
Directors must value Board and team performance
over individual performance. Directors must possess respect for
others to facilitate Board performance.
2.5 Communication
Directors must be open to others’ opinions, be
willing to listen and be able to communicate persuasively. Directors
must approach others assertively, responsibly and supportively, and
be willing to raise tough questions in a manner that encourages open
discussion.
2.6 Track Record and Experience
Directors must bring a history of achievement
that reflects high standards for themselves and others. Directors
must have a proven tract record of sound business judgement and good
business decisions.
3.0 GENERAL
3.1 Term of Office
Directors are elected or appointed to office
until the next annual shareholders meeting.
3.2 Share Ownership
Directors are encouraged to own shares of the
Company and are encouraged to hold such shares during their board
tenure.
3.3 Orientation
Directors are required to meet with other Board
members, the Chief Executive Officer, the Vice President and Chief
Financial Officer and other members of senior management, as
appropriate, upon first becoming a director of the Company.
Directors are strongly encouraged to visit the Company’s mine site
and operational facilities and meet with senior management, when
appropriate. Each director shall be provided with Baffinland
information for reference, which information shall include the
Company’s governing documents, policies, code of business conduct
and ethics, charters and other material information about the
Company.
3.4 Continuing Education
Directors are encouraged to be a member of a
professional director organization and/or have a subscription with
an organization that provides educational materials or corporate
governance and/or director responsibilities, current trends and
other relevant director information.
3.5 Conflict of Interest
Directors are required to be free from any
material interest which would affect their ability to act in the
best interests of the Corporation.
3.6 Attendance
Directors are expected to attend all properly
called meetings in person or by phone. As a minimum, directors are
required to attend 75% of all properly called meetings.
3.7 Compensation
Directors' remuneration shall be in the form of
cash and/or equity or as determined by the Board from time to time.
Directors’ remuneration shall be determined annually by the
Company’s Compensation Committee and approved by the Board.
3.8 Independent Chairman or Lead Director
Directors will appoint annually an Independent
Chairman and/or a Lead Director. The responsibilities of the
Chairman and/or Lead Director shall be confirmed by the Board
annually.
3.9 Resignation
If any of the following events occur, a director
will be expected to discuss with the Chairman and/or Lead Director
and the Chairman of the Corporate Governance Committee, how he/she
intends to ensure that such event does not reoccur. If, after the
above action has been taken, the event reoccurs, the director will
be required to tender his/her resignation. Depending on the
individual circumstances the resignation may or may not be accepted.
3.9.1 Director is unable to abide by any of
the Company’s governing documents.
3.9.2 Director is unable to perform his/her responsibilities.
3.9.3 Director does not meet any of the required director
attributes.