Corporate Governance and Nominating Committee Charter
1.0 PURPOSE
The Corporate Governance and Nominating Committee
(the “Committee”) of Baffinland Iron Mines Corporation (the
“Company”) has been established by the Board of Directors of the
Company (the “Board”) for the purposes of assisting the Board in the
Company’s overall governance matters and shall assume responsibility
for:
1.1 Governance
Developing and recommending to the Board,
administering and monitoring compliance with, the corporate
governance procedures, charters and policies of the Company.
Monitoring significant developments in the law and practice of
corporate governance and of the duties and responsibilities of
directors of public companies.
1.2 Board Nomination
Assisting the Board with identifying and
selecting individuals qualified to become Board members and
recommending to the Board director nominees for election at the next
annual meeting of shareholders.
1.3 Disclosure
Reviewing and approving corporate governance
disclosure before the Company publicly discloses this information.
2.0 COMPOSITION
2.1 Members
The Committee shall consist of as many members as
the Board shall determine, but in any event, not fewer than two (2)
members. The Board shall appoint the members of the Committee
annually.
2.2 Qualifications
Each member of the Committee shall be an
independent director of the Company within the meaning of the
Canadian Securities Administrators’ Multilateral Instrument 52-110.
2.3 Chair
Unless a Chair is elected by the full Board, the
members of the Committee may designate a Chair by majority vote of
the full Committee membership.
2.4 Removal and Replacement
Any member of the Committee may be removed or
replaced at any time by the Board and shall cease to be a member of
the Committee on ceasing to be a director of the Company. The Board
may fill vacancies on the Committee by election from among the
Board. If, and whenever, a vacancy shall exist on the Committee, the
remaining members may exercise all its powers so long as a quorum
remains.
3.0 OPERATIONS
3.1 Meetings
The Chair of the Committee, in consultation with
the Committee members, shall determine the schedule and frequency of
the Committee meetings, provided that the Committee shall meet at
least one (1) time per year.
3.2 Independent Meetings
The Committee members shall meet independently,
with only members of the Committee, following every meeting of the
Committee, or more frequently, if necessary.
3.3 Quorum
Quorum for the transaction of business at any
meeting of the Committee shall be a majority of the number of
members of the Committee.
3.4 Notice
Committee meetings shall be held from time to
time and at such place as any member of the Committee shall
determine upon reasonable notice to each of its members which shall
not be less than twenty-four (24) hours. The notice period may be
waived by all members of the Committee. Each of the Chair of the
Board or the Chief Executive Officer shall be entitled to request
that any member of the Committee call a meeting.
3.5 Agenda
The Chair of the Committee, with the assistance
of the Corporate Secretary, shall develop and set the Committee’s
agenda, in consultation with other members of the Committee, the
Board and management. The agenda and information concerning the
business to be conducted at each Committee meeting shall be, to the
extent practical, communicated to members of the Committee
sufficiently in advance of each meeting to permit meaningful review.
3.6 Report to Board
The Committee shall report regularly to the
entire Board. The Chair of the Committee shall prepare and deliver
the report to the Board. The Committee’s report by the Chair may be
a verbal report delivered to the Board at a duly called Board
meeting.
3.7 Assessment of Charter
The Committee shall review and reassess the
adequacy of this Charter annually and recommend any proposed changes
to the Board for approval.
4.0 RESPONSIBILITIES
The Committee is responsible for making all
determinations and taking all actions that are reasonably
appropriate or necessary in the course of establishing the corporate
governance procedures of the Company including:
4.1 Governance
4.1.1 Developing and recommending to the
Board the corporate governance procedures and policies, code of
business conduct and ethics and charters of the Company.
4.1.2 Periodically, or as frequent as deemed
necessary by the Committee, establishing and reviewing with the
Board the appropriate skills and characteristics required of
Board members.
4.1.3 Periodically, or as frequent as deemed
necessary by the Committee, reviewing with the Board, the
current composition of the Board in light of the characteristics
of independence, diversity, age, skills, experience and
availability of service of its members and of anticipated needs.
4.1.4 Upon a significant change in a
director’s principal occupation, reviewing, as appropriate and
in light of the then current Board policies, the continued Board
membership of such director.
4.1.5 Monitoring and advising the Board
periodically with respect to significant developments in the law
and practice of corporate governance and making recommendations
to the Board on all matters of corporate governance and on any
corrective action to be taken, as the Committee may deem
appropriate.
4.1.6 Establishing criteria and processes
for, and leading the Board in an annual performance evaluation
of the Board, the Board’s committees and of individual
directors. The Chair of the Committee shall report to the Board
following the annual evaluation process.
4.1.7 Monitoring compliance with the
Company’s corporate governance procedures and policies, Code of
Business Conduct and Ethics and charters, including reviewing
with the Corporate Secretary the adequacy and effectiveness of
the Company’s procedures to ensure proper compliance, and
recommending amendments to the procedures, policies, charters
and Code of Business Conduct and Ethics to the Board as the
Committee may deem appropriate.
4.2 Board Nomination
4.2.1 Assisting in the identification of and
recommending to the Board nominees for election or re-election
to the Board, or for appointment to fill any vacancy that is
anticipated or has arisen on the board, in accordance with the
criteria, policies and principles set out in the Company’s
corporate governance policies and procedures and this Charter.
4.2.2 Reviewing candidates for the Board
recommended by shareholders.
4.2.3 The Chair of the Committee, together
with the Chair of the Board, extending invitations to join the
Board to the selected candidates.
4.3 Disclosure
4.3.1 Preparing an annual Corporate
Governance report on the Company’s corporate governance
practices for inclusion in the Company’s management information
circular.
The foregoing list of duties is not exhaustive
and the Committee may, in addition, perform such other functions as
may be necessary or appropriate for the performance of its oversight
function.
5.0 AUTHORITY
5.1 Delegation
The Committee has the power to delegate its
authority and duties to a subcommittee or individual members of the
Committee, as it deems appropriate, provided that the subcommittee
is comprised entirely of unrelated directors.
5.2 Advisors
The Committee has the authority to retain, and
determine the fees of, independent legal counsel, executive search
and employment consultants and other advisors in its sole discretion
that it determines to be necessary to permit it to carry out its
duties.